P.O. Box 164
Waterloo, IL 62298

Humane Society of

Monroe County, Illinois

MINUTES OF THE HSMC BOARD OF DIRECTORS

MEETING HELD ON NOVEMBER 4, 2010

Aeronavdata, 1839 Ghent Rd, Columbia

The meeting was called to order by Paula Hutchinson at 7:00 P.M.

Members present: Paula Hutchinson, Al Flaum, Neal Covington, Laurie Grubb, Alice Imhof, Cari Mahoney, Mechelle Childers

Minutes from the previous meeting

No corrections were noted. Motion made by Alice and seconded by Laurie to approve the minutes from the October 2010 meeting.

Treaurer’s Report-

-Laurie presented the treasurer’s report

-Amount of money being spent on payroll discussed.

-Regarding last month’s concerns about the charge for Constant Contact: The charge includes one year of service for regular email and event planning.

-If you would like to contribute to the costs for the volunteer picnic, make a donation to HSMC.

-Al motioned to accept the report and payment of bills. Alice seconded. Motion carried.

Grant Status

-No additional information available

Updates

-Adoption numbers: October adoptions: 24

Total for 2010 – 240; Grand total 1678

25 dogs available/34 cats available

-Vet Tech School:   Dogs 24   Cats 16

We are getting a few dogs from Stray Rescue to go to VTS. Eight of the dogs at VTS have applications on them.

Events:

-Petsmart Santa -We will need about 3 people per day at each location, plus a Santa.

December 11th & 12th (Belleville) 11 a.m. until 3 p.m.

December 18th & 19th (Lemay Ferry) 11 a.m. until 3 p.m.

-Superbowl Tickets Raffle – Organized by GABR – only 100 tickets will be sold at $50/ticket. Still no information available.

-Jingle Bell Walk – Dec 4 Need to coordinate with Renee for Feed store pics. We do not want them to solicit outside donations from local businesses due to the upcoming auction needs. Sue Phillips and Celeste Knirim are also involved in putting this together.

-Pet Expo – We did not do as well there as we had hoped. Possibly we need to find out about getting a spot in the “mega adoption” area. There is a cost to be in that area.

Other Business:

-November elections: Jeff, Alice, and Al are up and Neal needs to be voted in. We also need to officially vote the bylaw amendment against multiple family members serving on the board. Cari will make ballots for the November general meeting.

-Website: The board discussed getting Pay Pal banners up on the website for donations (recurring payments), posting of thank you notes, and other discussion about the website.

-Discussed Beth doing a quarterly mailer newsletter and have Susan continue sending a weekly email newsletter with Constant Contact.

-Mechelle reported that Bob Hoffmann declined our request for him to serve on the board.

2011 Auction Update – Hopefully Beth will have the donation letter by the next meeting.

Motion to adjourn meeting made by Alice. Seconded by Cari. Motion carried.

Our next meeting will be on Thursday, December 2, 2010 at 7:00 pm at the new Columbia meeting location.

Respectfully submitted, Cari Mahoney

Revised December 12, 2010

Page design by Mechelle Childers

Copyright @ 2010 Humane Society of Monroe County.